Header row
Formatted, frozen, with set column widths so the sheet scrolls cleanly on long registers.
HVAC equipment schedule Excel template.
An HVAC equipment schedule is the building services register of every air-handling, heating, cooling, and ventilation equipment item on a project. One row per equipment tag carries the type, AHU, RTU, VAV, FCU, EF, SF, CHW, BLR, CT, CRAC, CRAH, service area, supply CFM, return or exhaust CFM, heating and cooling capacity, external static pressure, motor horsepower, voltage, refrigerant designation, BAS control reference, manufacturer, and model.
What the template carries.
HVAC equipment schedule template with 13 columns covering equipment tag, type, service area, supply, return CFM, heating and cooling capacity, external static pressure, motor HP, voltage, refrigerant, BAS control reference, manufacturer, and model. Pre-formatted with frozen header, auto-filter, and 48 blank rows.
By Tagsight Team·Published Jun 15, 2026·Reviewed Jun 4, 2026
- Format.xlsx
- Columns13
- Rows48 blank
- Opens inExcel · Sheets · LibreOffice
Every column, defined.
13 columns mapped to how a hvac equipment schedule is issued on a real project. Dropdown columns enforce values; free-text columns let house notation preserve as drawn.
| # | Column | Type | Description |
|---|---|---|---|
| 01 | Equipment Tag | Text | HVAC equipment tag, AHU-1, RTU-2, VAV-101. |
| 02 | Type | List | AHU, RTU, VAV, FCU, EF, SF, CHW, BLR, CT |
| 03 | Service Area | Text | Zone or room reference |
| 04 | Supply CFM | Num | Rated supply airflow |
| 05 | Return, Exhaust CFM | Num | Rated return or exhaust airflow |
| 06 | Heating Capacity | Text | MBH or kW heating duty |
| 07 | Cooling Capacity | Text | Tons or kW cooling duty |
| 08 | ESP | Text | External static pressure |
| 09 | Motor HP | Text | Fan motor horsepower |
| 10 | Voltage, Phase | Text | Electrical service |
| 11 | Refrigerant | Text | R-410A, R-32, R-454B, R-1234ze, etc. |
| 12 | BAS Control Ref | Text | BAS controller and point list reference |
| 13 | Manufacturer | Text | Equipment manufacturer |
What ships in the file.
Worked example
One filled row shows the format for every column so the schema is clear before the engineer starts typing.
Auto-filter
Enabled on every column. Pivot by any field without a single formula.
48 blank rows
Pre-formatted and ready to paste into. Extends without breaking the dropdown or filter range.
Enforced dropdowns
Categorical columns (priority, signal class, status, type) enforce values so the register stays clean.
Cross-tool
Plain .xlsx. Opens cleanly in Excel, Google Sheets, and LibreOffice. No macros, no add-ins.
No tracking
No macros, no add-ins, no telemetry inside the file. Edit and ship.
Quiet signoff
A single mint-italic line at the bottom: Drag a source document at tagsight.io to fill this automatically. Easy to delete.
Extract from a source document instead.
Upload the source document instead and the same 13-column schema this template defines comes back populated. Type, tag, vendor, model, and per-row metadata come from the document itself.
Scanned binders, CAD-exported PDFs, and image scans all work. House conventions, vendor-specific forms, and dialect-specific tag schemes read as drawn.
Common questions
What is an HVAC equipment schedule.
The HVAC equipment schedule is the building services register of every air handler, rooftop unit, VAV, fan coil, exhaust fan, supply fan, chiller, boiler, and cooling tower on the project. One row per equipment tag with service area, capacity, ESP, motor HP, refrigerant, and BAS control reference. It is the document the BAS controls integrator bids and commissions against.
Does this template handle datacenter cooling equipment, CRAC, CRAH.
Yes. CRAC, CRAH, in-row coolers, RDHX, and chimney enclosures all use the same column schema. Add a Redundancy column, Nplus 1, 2N notation in Notes or a custom column after BAS Control Ref if the project carries dedicated redundancy notation.
Related.
Run it on your drawings.
The template is a manual starting point you fill yourself. Upload the source document instead and the same schema comes back populated.