Header row
Formatted, frozen, with set column widths so the sheet scrolls cleanly on long registers.
HVAC equipment schedule Excel template.
An HVAC equipment schedule is the building services register of every air-handling, heating, cooling, and ventilation equipment item on a project. One row per equipment tag carries the type (AHU, RTU, VAV, FCU, EF, SF, CHW, BLR, CT, CRAC, CRAH), service area, supply CFM, return or exhaust CFM, heating and cooling capacity, external static pressure, motor horsepower, voltage, refrigerant designation, BAS control reference, manufacturer, and model.
HVAC equipment schedule template with 13 columns covering equipment tag, type, service area, supply / return CFM, heating and cooling capacity, external static pressure, motor HP, voltage, refrigerant, BAS control reference, manufacturer, and model. Pre-formatted with frozen header, auto-filter, and 48 blank rows. Free .xlsx download.
By Tagsight Team·Published May 1, 2026·Reviewed Jun 4, 2026
Format.xlsxColumns13Rows48 blankOpens inExcel · Sheets · LibreOffice
hvac-equipment-schedule-template.xlsx·HVAC equipment schedule
Tag
Type
Area
CFM
Cooling
Refrig
6 / 48 rows shown·13 columns total+ 7 columns →
| Step | Manual template fill | Tagsight extraction |
|---|---|---|
| Read mechanical drawings | Manual page-by-page | Upload mechanical set |
| Identify equipment tag | Hand-typed | Parsed at symbol detection |
| CFM + capacity | Lookup against design tool | Per-row extraction |
| Refrigerant designation | Note from equipment schedule | Preserved as drawn |
| BAS control reference | Match to BAS point list | Cross-referenced from controls drawings |
| Verify against zone load | Manual cross-check | Cross-document zone reconciliation |
Every column, defined.
13 columns mapped to how a hvac equipment schedule is issued on a real project. Dropdown columns enforce values; free-text columns let house notation preserve as drawn.
#ColumnTypeDescription
01Equipment TagTextHVAC equipment tag (AHU-1, RTU-2, VAV-101)
02TypeListAHU, RTU, VAV, FCU, EF, SF, CHW, BLR, CT
03Service AreaTextZone or room reference
04Supply CFMNumRated supply airflow
05Return / Exhaust CFMNumRated return or exhaust airflow
06Heating CapacityTextMBH or kW heating duty
07Cooling CapacityTextTons or kW cooling duty
08ESPTextExternal static pressure
09Motor HPTextFan motor horsepower
10Voltage / PhaseTextElectrical service
11RefrigerantTextR-410A, R-32, R-454B, R-1234ze, etc.
12BAS Control RefTextBAS controller / point list reference
13ManufacturerTextEquipment manufacturer
What ships in the file.
Worked example
One filled row shows the format for every column so the schema is clear before the engineer starts typing.
Auto-filter
Enabled on every column. Pivot by any field without a single formula.
48 blank rows
Pre-formatted and ready to paste into. Extends without breaking the dropdown or filter range.
Enforced dropdowns
Categorical columns (priority, signal class, status, type) enforce values so the register stays clean.
Cross-tool
Plain .xlsx. Opens cleanly in Excel, Google Sheets, and LibreOffice. No macros, no add-ins.
No tracking
No signup, no email gate, no telemetry inside the file. Download, edit, ship.
Quiet signoff
A single mint-italic line at the bottom: Drag a source document at tagsight.io to fill this automatically. Easy to delete.
Tagsight reads the source document, extracts every row, and returns the same 13-column schema this template defines. Type, tag, vendor, model, and per-row metadata are populated from the document itself.
Scanned binders, CAD-exported PDFs, and image scans all work. House conventions, vendor-specific forms, and dialect-specific tag schemes read as drawn.